Lowongan Kerja IOM September 2013

Lowongan Kerja International Organization for Migration

International Organization for Migration

IOM/OIM Organisasi Internasional untuk Migrasi.

International Organization for Migration saat ini sedang membuka Lowongan Kerja Terbaru 2013.

International Organization for Migration (IOM) Indonesia is looking for a an Front Desk/Administrative Assistant, according to the terms of reference below:

 

NATIONAL PROGRAMME COORDINATOR (2 POSITIONS)

IDR 250263333 – 250263333

Makassar (Sulawesi Selatan), Medan (Sumatera Utara)

Responsibilities:

ORGANIZATIONAL CONTEXT AND SCOPE

Under the direct supervision of the Head of Sub-office (HoSO) IOM Medan/Makassar and the overall supervision of the Deputy Chief of Mission, and in coordination with relevant program focal points based in Jakarta, the National Programme Coordinator will be directly responsible in supporting the HoSO coordinate all sub-offices assigned under IOM Medan/Makassar by taking the lead on liaison activities with various Government officials as well as perform managerial and strategic support to the Sub-Office in order to contribute to maintaining smooth functioning of all operational aspects as well as effective relationships with IOM counterparts.

RESPONSIBILITIES AND ACCOUNTABILITIES

• Assist the HoSO in building strong, collaborative relationships with IOM stakeholders, including government, multi-lateral organizations, NGOs, etc.


• Serve as a liaison between IOM management and the local government and facilitate bilateral or multi-lateral meetings at all levels.


• Prepare official communications to Government of Indonesia and partners regarding IOM program activities;


• Participate in and maintain a record of all meetings and correspondence with counterparts.


• Assist/brief the HoSO on local or regional events that may potentially affect IOMs program.


• Maintain the sub-office contact list for the region and prepare briefs as required.


• Maintain up-to-date government publications, plans and decrees, ensuring adequate and opportune translation. Prepare abstracts and summaries as necessary.


• Assist HoSO by taking the lead in socialization activities with relevant counterparts.


• Regularly liaise, provide project updates and develop relationships with key senior government officials at provincial, and district level.


• Under take field travel to various locations


• Provide technical guidance and supervision to all Operations/Project Assistant in their respective area, in close coordination with Head of Sub-Office/HoSO oic.


• Oversee Operations/Project Assistants to ensure the highest degree of compliance to IOM’s care guidelines.


• Monitor service delivery and report inconsistencies or improvements to supervisor.


• Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times.


• Serve as OIC in the absence of the HSO or other National HSO from sub-offices in the mission.


• Perform other duties as may be assigned.

Requirements:

COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural

Accountability

• Accepts and gives constructive criticism


• Follows all relevant procedures, processes, and policies


• Meets deadline, cost, and quality requirements for outputs


• Monitors own work to correct errors


• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work


• Establishes and maintains effective working relationships with clients


• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries


• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning


• Demonstrates interest in improving relevant skills


• Demonstrates interest in acquiring skills relevant to other functional areas


• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information


• Clearly communicates, and listens to feedback on, changing priorities and procedures


• Writes clearly and effectively, adapting wording and style to the intended audience


• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services


• Expands responsibilities while maintaining existing ones


• Persuades others to consider new ideas


• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources


• Actively identifies opportunities for and promotes organizational change


• Presents goals as shared interests


• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues


• Identifies ways for their staff to develop their abilities and careers


• Provides fair, accurate, timely, and constructive staff evaluations


• Uses staff evaluations appropriately in recruitment and other relevant HR procedures


• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others


• Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers


• Organizes and documents work to allow for planned and unplanned handovers


• Identifies risks and makes contingency plans


• Adjusts priorities and plans to achieve goals


• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities


• Identifies issues, opportunities, and risks central to responsibilities


• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation


• Persistent, calm, and polite in the face of challenges and stress


• Treats all colleagues with respect and dignity


• Works effectively with people from different cultures by adapting to relevant cultural contexts


• Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment


• Contributes to, and follows team objectives


• Gives credit where credit is due


• Seeks input and feedback from others


• Delegates tasks and responsibilities as appropriate


• Actively supports and implements final group decisions


• Takes joint responsibility for team’s work

Technological Awareness

• Learns about developments in available technology


• Proactively identifies and advocates for cost-efficient technology solutions


• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resources Mobilization

• Establishes realistic resource requirements to meet IOM needs

Technical

 Delivers on set objectives in hardship situations

 Effectively coordinates actions with other implementing partners

 Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives

EDUCATION AND EXPERIENCE

• Indonesian National with good knowledge of, and experience in managing program & operational


• University Degree in Management, International Relations, Economic, Social Science with at least two years of professional and managerial relevant professional experience.


• Has relevant working experience, preferably in project implementation support, training delivery, capacity building is an advantage.


• Ability to identify needs and proven ability to implement


• At least 1 (one) year experience supervising staff and build the capacity of staff as well as coordinate administrative activities. Ability to successfully lead and coach individuals


• Experience in working on migration management/irregular migration activities, with exposure to Imigrasi processes, as well as, beneficiary context.


• Proven ability and experience in liaising with UN, Government Departments/Authorities and other international organizations;


• Ability to prepare clear and concise reports in English


• A high degree of computer literacy is required.

LANGUAGES

Thorough knowledge of English and Bahasa Indonesia

Position grade: National Officer, Grade : NO-A

Type of Contract:

Special All Inclusive Contract for six months, subject to the medical clearance (the first three months will be considered as probation period). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.

Seniority band: Band III

Lowongan Terbaru 2013 International Organization for Migration September

HOW TO APPLY

Interested candidates are invited to send the application in ENGLISH, with:

• Cover letter, clearly specify suitability and availability date,


• Complete the Personal History Form which can be downloaded at the following link :
  http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls


• Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).

Please submit your application through
http://www.iom.or.id/about.jsp?lang=eng

or send by email to
recruitment-indonesia@iom.int

The deadline for applications is 27 September 2013.

Only applicant who meet the above qualification will be short-listed

” Only short-listed candidates will be invited via e-mail/phone for Test and Interview “

InfoLoKer “Lowongan-Kerja-Baru.info”: Lowongan Kerja Terbaru Lowongan Kerja International Organization for Migration September 2013 untuk Lowongan Kerja 2013

Lowongan Kerja IOM September 2013